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Dental Drill Bits with Sandy Pardue

Sandy Pardue of Classic Practice Resources discusses the issues facing the dental practice owner of today. This podcast show features the movers and shakers of the dental industry changing the shape of how we do business. Sandy is an energetic and highly competent lecturer and consultant in the area of dental practice management. She is Director of Consulting with Classic Practice Resources and has over 35 years of “hands on” experience in the dental field. In addition to being a practice developer, Sandy has presented workshops to dental teams at major dental conferences across the country. DENTISTRY TODAY magazine has named her a Leader in Consulting every year for over a decade. Sandy is a regular contributor on Dentaltown.com message boards and has been a featured writer for DENTALTOWN Magazine and DENTISTRY TODAY Magazine and blog.
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Dental Drill Bits with Sandy Pardue
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Jan 21, 2022

Have you ever wondered what your team really thinks of you as a leader? If not, you should.

Sandy Pardue talks to us exactly how we can become a better leader for our employees.

She also lets us know how we can become friends with our team members but still keep that high level of respect that you need.

We also discuss what should we do if you are short staffed and you decide to delegate even MORE responsibilities to a team member, how you should delegate this and what you can do for the team member so that they don't burn out.

Jan 12, 2022

Not every single re-care appointment will show up exactly when they are supposed to. This sucks because it also leads you to try and market more for new patients. So step back a bit and build a system to improve your reactivation process.

In this episode Sandy Pardue gives us a proven system that will drastically improve your reactivation process.

Two things you want to do:

1. Look right now at your analytics/ software and see how many existing patients in your practice need a cleaning... today!

2. Listen to the podcast to hear what number 2 is (;

This is a proven system that will bring back 9-19% of existing patients who need a cleaning or more!

Jan 6, 2022

It’s a perfect time to reset your practice management style. Remember that nothing stays the same, so you shouldn't either.

Here are the 12 Best Practices Sandy discusses with detail:

  1. Look back at 2021 and review it. What worked well and what didn’t work.
  2. Keep score.
  3. Sharpen your skills. Take CE. Implement it. 
  4. Zest up your office. Redo your office, but take a look at your office with a fresh view point.
  5. Become a better leader. Earn respect from their team and make sure your being honest and ethical. Appear strong even on bad days. Don’t gossip. Never tell a lie. Systems allow you to delegate. Delegate means organization.
  6. Manage time better. 168 hours each week. Keep a log during the day and see where the problems are.
  7. Improving patient retention.
  8. Manage your team daily. They should always be learning. Define duties.
  9. Have morning huddles.
  10. Improving communication within the team. People are more likely to tell the truth when you put things in writing
  11. Put some marketing actions in place.
  12. Scheduling more efficiently. Put someone in charge of the schedule.
Dec 29, 2021

HR issues are probably the thing Sandy Pardue hears the most about when consulting with practices. Therefore in this episode she breaks down the top 10 HR mistakes she has seen, heard, and witnessed. She also gives us the solution for each mistake.

Listen closely, more than likely you have either experienced one of these mistakes, will be making one of these mistakes (not anymore after you hear this episode), or know someone who is making the mistake. 

Dec 22, 2021

Sandy Pardue gives us a list of 5 things we need to review ASAP to make sure we are getting the absolute most out of our hygiene department.

1. Learn what procedures are not being performed.

2. Set goals JUST for your hygienist

3. Learn how to pay your hygienist 

4. Do a "Hygiene Bonus"

5. Have Impactful Communication

Listen in as Sandy explains each one with great detail and instructions on how to implement them.

Dec 16, 2021

In this episode Sandy Pardue let's us know how there is so much more that happens besides just "asking" for a review... and sometimes we don't even ask! So  in this episodes we break down the steps. A couple things you want to do is:

Boost the confidence of your team.

Make sure your employees are complimenting other team members IN FRONT of the patient. 

Ask the patient in a leading way, for a review as they are already complimenting the doctor/ hygienist/ assistant or whoever worked on them.

We also discuss how to handle and reply to a negative review.

Dec 9, 2021

This is a question Sandy Pardue gets quite often in her events, so we decided to cover it here!

Here are a couple things you want to do:

You need a time clock software. (Sandy recommends a software)

Don’t give everyone access to change their time clock.

Create a policy, and be super specific in this policy. (Sandy gives us great examples).

What to say if someone still violates the policy? (Sandy provides us with what to do, a script, and how many times should we allow it).

How to present the overtime policy at a team meeting.

Dec 1, 2021

In this episode Sandy Pardue gives us the 5 action steps every single practice owner should be taking to get an incredible amount of momentum happening in the beginning of 2022.

The last thing you want to do in 2022 is play catch up or start off slow. And you especially don't want your team knowing or feeling it is slow!

We discuss:

1.Invest 139 dollars in a book called: National Dental Advisory Service. 

2.Keep educating patients. Most practices have another practice within their practice, 1 million or 80k in unscheduled treatment. Now is the time to contact them.

3.Find out who has unused insurance benefits.

4.Keeping the chairs filled and asking them if they have anyone in the family that needs an appointment.

5.Promote more elective procedures. Verify that you are doing specific procedures.

Nov 26, 2021

This has happened to all of us! We call a patient to confirm their appointment but they don't answer. You call them again... and still no answer. Do you just consider them as a cancellation, a no-show, do you double book that time slot just in case, are you just going to hope they show up and leave them on the schedule?!

Sandy Pardue gives us the exact steps and instructions we must take to handle patients who do NOT confirm.

She gives us specific scripts, how many attempts we should make on a confirmation, what needs to be said, and where to discern and make moves in this situation.

 

 

Nov 17, 2021

In this episode Sandy shares with us the 4 key actions that you must create. This is 4 specific lists that you must create in your practice, and then it forms into a system!

This system will prevent empty slots in your schedule, contribute to more collections, meet the needs of your patients who NEED to be seen soon, and minimizing unscheduled treatment .

This system is something that's missing in so many practices, so we encourage you to start NOW with the "4 Lists System" if you haven't yet.

Nov 10, 2021

In this episode Sandy Pardue gives us her "3 Day Report" that will increase collections and decrease broken appointments.

This will also answer the main question "should we schedule the patient first and then collect payment OR collect payment and then schedule the patient"? Sandy teaches us step by step how to do this.

We also discuss scripts on what to say to patients who are past due on their payments, how to do health credit ratings on patients, and how to create a "scheduler" in your practice who is responsible for the WHOLE schedule.

Nov 3, 2021

This was a VERY hot topic so Sandy and I decided to dive further into it and even provide you with scripts and cancellation policies to format and say.

We need to understand that broken appointments WILL happen but it should not be the norm.

We need to also understand that charging patients for this is a band-aid to the problem, not the solution. 

So what are the proper steps and procedures to take when this occurs? And how can we minimize broken appointments?

In this episode Sandy lets us know exactly what we need to do.

Oct 27, 2021

In this episode we discuss a situation where an employee was sexually harassed by an existing patient.

This really happened! This could also happen in your practice.

So what are the proper steps and procedures to take when this occurs? Do you let it slide once? Do you address the patient in that moment? Do you call the authorities?! 

In this episode Sandy let's us know exactly what we need to do in this situation.

May 5, 2020

Practice owner (and longterm user of Sandy's systems) Dawn Kulongowski is an open book today; sharing everything she's enjoyed about Sandy's systems after using them for nigh a decade. With her trademark infectious laugh, Dawn shares amazing and absurd stories with Sandy and Richard.

Mar 31, 2020

Accounts receivable looks awful. Insurance is just out of control. Does that describe your office? If so, don't be surprised. This is common! Sandy sees this on the regular. She and Richard teach us the proper workload split with front office staff, getting accurate insurance date before they deny something, so that--above of all--we can turn things around by asking patients and insurance for our money...healthily!

 

Sandy@ClassicPractice.com

1-800-928-9289

www.ClassicPractice.com

Mar 24, 2020

Whether you have to re-allocate existing staff, or hire new, Sandy shows us super specific ways to forge our own front office dream team. Today's subject: your receptionist. What kind of person do you need to work the phones? What does a new patient letter look like? When should they be written? 😯 Grab a notepad and listen in as Sandy shares all this and more.

Sandy@ClassicPractice.com

1-800-928-9289

www.ClassicPractice.com

Mar 17, 2020

Sandy continues her from-the-ground-up scheduling philosophy. Richard asks about scheduling to a goal, keeping goals consistent, and the checklists and metrics your scheduler MUST know.

 

Sandy@ClassicPractice.com 1-800-928-9289

Mar 10, 2020

When Richard asks Sandy about her scheduling philosophy, she shares her from-the-ground-up dream schedule. Oftentimes, practice owners inherit scheduling systems from sellers. But startup or acquisition, you can start working these systems into your practice now.

 

www.ClassicPractice.com 

Mar 3, 2020

Who's picking up the phone when your practice is closed? Is your front desk demonstrably disappointed and surprised when patients call in to cancel? Sandy digs into these situations and more. Plus, she shares a super-simple secret to learn about broken appointments well before they happen.

Feb 25, 2020

Being bad on the phones is the best way to drive away good patients. Sandy and Richard jump right into the best practices in phone etiquette. Grab a pen and take notes as Sandy gives us actionable gems about how many times you should let it ring, empathetic tone of voice, and why being assigned to the phone is not a bad thing--at all!

Feb 18, 2020

Richard and Sandy discover where dentists fail to take charge; keeping a "scoreboard", developing a lifestyle of learning, and how not to be afraid of your team. Listen now.

 

Sandy@ClassicPractice.com

Feb 11, 2020

As Sandy continues showing the process of working with her and her team, she talks keeping a 'scoreboard', firing the wrong people the right way, and how she trains your team to build out (and sustain) new, effective systems!

 

Sandy@ClassicPractice.com

Feb 4, 2020

Some of us have reached the point where we don't want more money; we want less stress! Sandy teaches us when it's right to hire a consultant (and when it's wrong). Having helped countless practices uproot deep-set problems, she also shares what it took to help one practice shake free of the stress caused by hurtful employees unwilling to change. Plus, what it's like to work with Sandy and her Classic Practices team.

Jan 28, 2020

Last week Richard and Sandy discussed urgency with regard to team members. We now uncover the steps to take to maintain that same sense of urgency when communicating treatment plans to our patients. Sandy gives warnings about consistently mentioning a timeline, proper handoffs to team members, educating patients on the dangers of waiting, and more...

Jan 21, 2020

Richard and Sandy jump into a conversation about urgency. With only a little urgency, we can fill dropped appointments faster, collect more overdue accounts, and reduce the amount of diagnosed treatment that goes unscheduled--plus, the simplest thing in the world your team could be doing now to get started.

**

Take an online sample Wonderlic test now.

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